FIND ME A TENANT

Professional Tenant Placement for Self-Managing Owners

Finding the right tenant is one of the most important decisions you will make as a rental property owner. A poorly qualified tenant can quickly turn into lost rent, property damage, legal expenses, and months of frustration.

Our Find Me a Tenant service is designed for owners who want to manage their own rental property but want a professional property management company to handle the leasing process.

We do the heavy lifting — preparing the property for market, determining the rental rate, advertising, handling inquiries and showings, screening applicants, preparing the lease, coordinating move-in, and then turning everything over to you.

You manage the property. We find and place the tenant.

How Tenant Placement Works

Once you sign our Tenant Placement Agreement, one of our licensed associates will evaluate your property and provide a rental market analysis. We will discuss pricing, property condition, recommended improvements, and anything that could affect how quickly or successfully the home rents.

Once the property is rent-ready, we professionally market the home, handle prospective tenant inquiries and showings, process applications, and thoroughly screen applicants according to our established rental criteria.

After an approved tenant signs the lease, we coordinate the move-in, collect applicable move-in funds, complete the necessary documentation, and provide you with the tenant file and information you need to begin managing the property yourself.

At that point, you become the tenant’s primary point of contact and take over the ongoing management of the property.

What’s Included

Prepare & Market Your Rental

• Rental Market Analysis
• Pre-Leasing Property Evaluation
• Rent-Ready Recommendations
• Professional Sales-Quality Photography
• Rental Listing Preparation
• Marketing & Listing Syndication
• MLS Exposure
• Tenant Inquiry Management
• Showings & Self-Showing Coordination
• Ongoing Pricing & Marketing Review

Comprehensive Tenant Screening

Finding a tenant is easy. Finding the right tenant is what matters.

Our screening and qualification process may include:

• Credit & Credit History Review
• Nationwide Criminal Background Screening
• Eviction History
• Income Verification
• Employment Verification
• Rental History Verification
• Identity Verification
• Bankruptcy & Collections Review
• Supporting Document Verification
• Self-Employment Documentation Review
• Pet Screening
• Applicant Qualification Review

Applicants are processed according to our established qualification criteria and Fair Housing requirements. We use a consistent screening process rather than asking owners to subjectively select among applicants.

Lease & Tenant Onboarding

Once an applicant is approved, we handle the paperwork and move-in process, including:

• Lease Preparation
• Electronic Lease Signing
• Required Addenda & Disclosures
• Owner-Specific Lease Stipulations
• Security Deposit Coordination
• Move-In Funds Collection
• Move-In Coordination
• Move-In Condition Reports and Recommendations
• Key, Fob & Access Coordination
• Tenant & Owner Introduction
• Tenant File & Document Transfer
• Management Handoff to Owner

Once the placement is complete, the tenant works directly with you for rent payments, maintenance, lease enforcement, renewals, and ongoing property management.

Fees & Agreement Term

Our Tenant Placement Agreement is for 90 days. If the property has not been leased within that period, the agreement may be renewed; however, a new Marketing Fee will be required.

The Marketing Fee and Onboarding Fee are paid in advance and are non-refundable. Once marketing and onboarding services begin, no refunds will be issued, regardless of whether the property is ultimately leased during the 90-day agreement period. The Tenant Placement Leasing Fee is based on the rental rate of the tenant we successfully place in your property.

Our goal is to secure a qualified tenant within 90 days. To accomplish this, we continually evaluate market activity, showing feedback, competition, and applicant interest and will adjust the advertised rental rate as needed during the marketing period.

We take pricing seriously. If a property is being actively marketed and has not secured a qualified tenant within 90 days, that is a strong indication that the market is not supporting the current rental rate. By engaging us for Tenant Placement, you authorize us to make reasonable rental rate adjustments based on current market conditions with the goal of minimizing vacancy and successfully leasing your property.

Offering Your Home to Section 8?

We can also offer qualifying properties to tenants participating in the Section 8 / Housing Choice Voucher Program.

Section 8 placement works differently from a traditional market-rent placement. The Housing Authority must review and approve the tenancy, approve the contract rent, and inspect the property before the process can be completed.

How Section 8 Placement Works

We market the property to qualified voucher holders, process and screen applicants, prepare the required tenancy paperwork, and help guide you through the Housing Authority’s leasing process.

Because this is a Tenant Placement Only service, all Housing Authority paperwork, contracts, and rental assistance payments are processed in your name as the property owner — not in our company’s name. Once the tenancy begins, Housing Authority payments are made directly to you according to the Housing Authority’s procedures. For this reason, one month’s anticipated rent must be paid to us in advance for a Section 8 placement.

Once the Housing Authority establishes the final approved rent:

• If the approved rent is higher than the amount advanced, you owe us nothing additional.
• If the approved rent is lower than the amount advanced, we refund you the difference.

The Marketing Fee and Onboarding Fee are also paid in advance and are non-refundable, just as they are with a traditional tenant placement.

Housing Authority Vendor Registration

Before a Housing Authority can make rental assistance payments directly to you, you will need to be properly registered with the applicable Housing Authority. If you already have a Housing Authority vendor number, we will use that information when preparing the placement paperwork.

If you have not yet been approved or do not have a vendor number, we will provide guidance on the registration process and the steps needed to obtain your Housing Authority vendor number. The approval and vendor registration will be completed in your name as the property owner, since you will be managing the property and receiving the Housing Authority payments directly. Cost of this service is $100.

Important for Section 8 Owners

Housing Choice Voucher placements generally take longer than traditional market-rent placements because of the additional Housing Authority paperwork, rent approval, and required property inspection. Processing times and requirements can also vary between Housing Authorities.

That is where our experience makes a difference.

We help navigate the paperwork, communicate with the Housing Authority during the placement process, assist with inspection coordination, and guide the tenancy through the required steps. Once the tenant has successfully moved in, we complete the handoff to you, and you take over the ongoing management of the property.

Our 90-Day Placement Guarantee

We stand behind our tenant placement process. If a tenant we place fails to perform and the tenancy ends within the first 90 days, we will find and place a replacement tenant at no additional Tenant Placement Leasing Fee.

While we use a thorough screening and qualification process, no property manager, screening company, or landlord can guarantee the future performance of any tenant. Employment, finances, relationships, and personal circumstances can change after a tenant moves in.

To help protect you, once the placement is complete, we provide you with the tenant’s complete placement file and supporting documentation that we are permitted to share. You should retain these records for the duration of the tenancy, as they may be important if a lease violation, collection matter, or eviction becomes necessary in the future.

Our guarantee is on our placement service — not the tenant’s future performance. If the tenancy fails within the first 90 days, we’ll go back to work and help you find the next qualified tenant without charging another Tenant Placement Leasing Fee.

You Get the Tenant. You Keep Control.

Tenant Placement is ideal for owners who are comfortable handling the day-to-day responsibilities of being a landlord but don’t want to take chances with marketing, screening, leasing, and tenant placement.

We provide the professional leasing process. Once the tenant is successfully placed, you take it from there.